The Role

We are seeking a Systems Training and Payroll Officer who will be responsible for strategically designing and delivering online and in-person content and providing workshops relating to all payroll matters. The scope includes the current SCS payroll system PHRIS (Payroll Human Resources Information System), developing a training portfolio focused on Self Service, Manager Self Service, CTS, BTR and payroll principles and guidelines.

The function is dually responsible as a subject matter expert in payroll, the role ensures prompt and accurate processing of salaries within a payroll team that delivers high-quality fortnightly payroll for Sydney Catholic Schools 10,000+ employees. The training component administers needs assessments, gauges skills shortages, and addresses these through focused training programs.

To be successful in this role, you will have a customer-focused mindset with the ability to build meaningful connections with your colleagues, superb organizational skills, and be highly adaptable to change. Your work will be accurate while providing friendly and professional service.

As the Systems Training and Payroll Officer  you will be responsible for:

  • Identifying trends and skills deficiencies by analysing all payroll data, including PHRIS master data, leave compliance and BTR reports. 
  • Interpreting these trends, looking for opportunities to improve the skill set of people leaders and P&C directorate or review of business or system processes. 
  • Reviewing and reporting on monthly Service Now queries for payroll. Analysing data looking for trends and providing recommended actions as an outcome. 
  • Monthly coordination of the team to focus on reporting under and overpayment registers and analysing trends and skills deficits. 
  • Reporting on legislative requirements such as long service leave, casual employment and status. 
  • Responsible for identifying technology that enables the design and delivery of engaging workshops/training for all People Leaders, including Principals, Managers and their delegates for Payroll related areas, such as PHRIS Self Service and Manager Self Service and CTS. 
  • Leading the development and review of a training portfolio and delivery methods in consultation with the Payroll Supervisor and P&C Operations Manager. 
  • Managing the delivery of a yearly training calendar with up to date content. 
  • Partnering with the P&C Projects team to explore various training delivery channels, including in-person, online zoom and other enterprise systems. 
  • Reviewing and redesigning all payroll-related documentation, incorporating business procedures, ensuring compliance to the relevant enterprise agreement and relevant legislation. 
  • Utilising various platforms such as Google Suite, SCS Live Tiles and ServiceOne to ensure a user-friendly “how-to process” is available for internal and external stakeholders. 
  • Attending the PHRIS Payroll Diocese Working Group (PDWG) meetings to manage change communication to the broader P&C Directorate, focusing on P&C Operations.
  • Working with the Payroll Supervisor on month-end reporting. 
  • Where required in the absence of the Payroll Supervisor, act as a proxy to authorise Out of Cycle pays (Quickpays), SCS and John Berne fortnightly net pays and deduction files. 
  • Assisting with the fortnightly payroll to ensure accuracy and adhere to the pay cycle deadlines:  review system generated Payee messages, update PHRIS and/or contact 
  • Manager/Principal or employee as required; manage exception reporting, such as large payment and pay variance reports integral to pay finalisation sign off fortnightly. 
  •  Assisting with managing portability of long service leave and personal carers leave as required by relevant enterprise agreements. 
  • Promoting and implementing Sydney Catholic Schools mission To know and love Christ through learning and vision of Thriving Catholic communities through excellent teaching and learning. 
  • Promoting and abiding by Sydney Catholic Schools values of empathy, curiosity, excellence, collaboration and truth. 
  • Any other duties as directed from time to time.

The company

In 200 years of delivering excellence in education, Sydney Catholic Schools ‘SCS’ has grown alongside the city’s dynamic, ever-changing, multicultural landscape. With 150 schools, more than 71,000 students, and around 10,000 staff, we are a thriving community of communities.

The Process

To apply for this position please CLICK APPLY BUTTON and follow the prompts.

For any internal candidates please apply via your ‘Careers tile’ in Employee Self Service.

To support your application, you will be required to provide:

  • Your current resume
  • Cover letter addressing the selection criteria

Closing Date: Friday, 10 September 2021

General Enquiries: Please contact the People and Culture team, referencing the advertised position and requisition number 1813, via email to pcservices@syd.catholic.edu.au

If you encounter technical issues please contact the People & Culture Services team on (02) 9568 8297 (Mon-Fri).

Please note: This is a child-related position, and a Working with Children Check is a prerequisite for anyone in child-related work. It involves a national criminal history check and a review of findings of workplace misconduct. Also, as this is a full time permanent role, you need to be an Australian Citizen or Permanent Resident.